Overview

Uniform orders collect sizing and preferences from athletes efficiently. Whether you’re outfitting one team or your entire organization, YouthSports handles the collection process; you configure what’s needed, set deadlines, and gather submissions without chasing people via email or spreadsheets.

Understanding Uniform Order Scope

Organization-Level Orders

Collect uniform information across multiple teams at once. Best for:

• Organization-wide equipment purchases
• Shared uniform vendors across all teams
• Standardized sizing collection

Team-Level Orders

Specific to one team’s roster. Best for:

• Team-specific jersey orders
• Sport-specific equipment
• Different vendors per team

Team-level orders require the team to have a linked season (so there’s a roster to collect from).

Creating a Uniform Order

1. Navigate to Uniforms or Uniform Orders
2. Click Create Uniform Order
3. Configure scope (org-wide or specific team)
4. Set up kit items and sizes
5. Configure deadline
6. Save and publish

Configuring by Sport

Different sports need different items. When creating an order:

Select Sport (if applicable)

Some organizations categorize uniform orders by sport, which can:

• Pre-populate common kit items
• Filter which teams see the order
• Apply sport-specific sizing charts

Sport-Specific Items

Configure items relevant to the sport:

• Basketball: Jersey, shorts
• Soccer: Jersey, shorts, socks
• Football: Jersey, pants, helmet size
• Swimming: Team suit, cap

Add only what you’re actually ordering.

Kit Parts and Sizes

Adding Kit Parts

Each item in the uniform order is a “kit part”:

1. Click Add Item or Add Kit Part
2. Name the item (“Home Jersey”, “Practice Shorts”)
3. Configure available sizes
4. Set any additional options (colors, numbers, etc.)

Size Options

Define what sizes are available:

• Standard sizes: YS, YM, YL, AS, AM, AL, AXL, etc.
• Numeric sizes: 6, 8, 10, 12, etc.
• Custom sizes: Whatever your vendor offers

Be specific; “Medium” could be youth or adult.

Optional Fields

Depending on your needs:

• Jersey number – If athletes choose their number
• Name on jersey – If personalized
• Color preference – If options exist

Setting the Deadline

Deadlines drive action:

1. Set a submission deadline date
2. Optionally set a time

What Happens at Deadline

• Athletes/guardians can no longer submit
• You have a complete list for ordering
• Late additions require manual handling

Deadline Best Practices

• Give enough time for families to measure
• Build in buffer before vendor deadline
• Communicate clearly when announcing

Managing Submissions

Once the order is live:

Viewing Submissions

1. Open the uniform order
2. View the submissions list
3. See who has submitted and their selections
4. See who hasn’t submitted yet

Sending Reminders

As deadline approaches:

• Send reminders to non-submitters
• Include deadline in reminder
• Make it easy to access the form

Exporting Data

Once collection is complete:

• Export submissions to CSV
• Use for vendor orders
• Track distribution later

Team-Level Season Requirements

For team-specific orders:

• The team must have a linked season
• The order collects from that season’s roster
• No season = no roster = can’t determine who to collect from

If you can’t create a team-level order, check the team’s season linkage.

Editing Uniform Orders

Before Submissions

You can modify anything:

• Kit parts and sizes
• Scope
• Deadline

After Submissions Start

Be careful with changes:

• Adding new items is usually safe
• Removing items may affect existing submissions
• Changing sizes could invalidate previous selections

Major changes after submissions may require communication and resubmission.

Common Issues

“Athletes aren’t seeing the uniform order”

Check:

• Is the order published/active?
• Is the athlete on the correct team/roster?
• Is the season linked properly?

“Can’t create team-level order”

The team likely needs a season linked. See Create Seasons and Link Them to Teams.

“Deadline passed but someone still needs to submit”

Options:

• Extend the deadline (if possible)
• Collect information manually
• Add to a future order

Best Practices

• Start early – Give families time
• Clear instructions – Include measuring guidance
• Reasonable deadlines – Account for busy schedules
• Follow up – Remind before deadline
• Verify before ordering – Review submissions for obvious errors

What’s Next?

You’ve covered the key administrative workflows in YouthSports. For additional help or specific questions, browse other articles in the help center or contact support.